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2015 North Carolina Azalea Street Fair Vendors

April 09-12, 2015

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STREET FAIR

Please visit the 2016 Registration to apply!!

 

VENDOR INFORMATION 

Please join us to celebrate the North Carolina Azalea Festival in Wilmington, NC.  We look forward to another exciting year full of amazing sights, sounds and tastes.  Come and participate in all we have to offer, from one of a kind artworks, handmade crafts, amazing entertainment, fun and games for children to fantastic food.  Below find some important dates to keep in mind.

REGISTRATION DATES

October 1, 2015 – October 31, 2015: *

Early registration discount of $25 per booth on approved applications made between these dates.

November 15, 2015: *

Early registration payment due date.

November 16, 2015 – March 1, 2016

Normal pricing will apply on payment made between these dates.

March 2, 2015

Late Fee of $75.00 will apply to all vendors who have not paid in full.

 

BOOTH FEES

Arts and Artisans Vendor

$250 per booth

Commercial Vendor

$500 per booth

Food Vendor

$850 per booth (10x10 frontage)

Food Vendor

double - $1600 (20x20 frontage)

Non Profit Charitable Organization

$75

 

*Artists and Artisans / Commercial vendors ONLY: Early sign-ups will receive early registration discount of $25.00 per booth.  To receive the early registration discount, a complete application must be received by October 31, 2015 and full booth/electricity payment must be received by November 15, 2014.

 

VENDOR LICENSE

Approved vendors will receive a Vendor License that must be displayed on the outside of the tent, in the upper right front corner of your booth clearly visible from the street, at all times.  Vendor Licenses will be provided at check in on Friday.

 

GENERAL INFORMATION:

The North Carolina Azalea Festival at Wilmington, Inc. Street Fair is a free, family event that accommodates over 300 artists and artisans vendors, 30 food vendors, multiple stages, a Children’s Area and a whole lot of fun!  The Street Fair is located in downtown Wilmington on Water, Front, and Market Streets.  The Street Fair attracts approximately 200,000 attendees each year.   The North Carolina Azalea Festival is an award-winning festival.  If you are looking for marketing/sponsorship opportunities please contact the Festival office at 910-216-9400.

 

HOSPITALITY EXPECTATIONS:

As a vendor in the North Carolina Azalea Festival Street Fair, it is the expectation of the Street Fair Committee that every person working in your booth will do their best to serve every guest with honor, dignity and respect.   In addition, we expect vendors to treat other vendors as well as volunteers and members of the Street Fair Committee in the same manner.  Our goal as a Committee is that you will join us to protect and build the long term viability of the Festival.  Failure to comply with our hospitality expectations can result in vendors being asked to leave and not to participate in future years.

 

APPLICATION PROCESS:

Fill out and complete the online application, which is submitted to the North Carolina Azalea Festival Street Fair Committee, along with a non-refundable $25.00 mandatory application fee. Upon completion of the online application, please email the requested documentation to the email address provided in your confirmation email. Applications will not be considered unless all documents and photos are submitted (current insurance information is not needed until you receive an acceptance notification).  The application fee is due at time the application is submitted.  Once a vendor is accepted, an email with payment information will be sent.  Payment must be made online with credit card, mailed or called into the Festival Office if necessary.

 

SCHEDULE:

All applicants, including non-profits, must occupy their booths at all times during Festival Street Fair operating hours. Operating hours are Friday, April 8th (6pm-10pm optional), Saturday, April 9th 10am – 6pm (6pm-10pm optional) and Sunday, April 10th from 10am – 6pm.  Food Vendors must operate Friday 6pm-10pm, Saturday 10am-6pm (6pm - 10pm optional) and Sunday 10am-6pm.  Participants who fail to continually occupy their booth(s) will be prohibited from participating in future North Carolina Azalea Festival events.

 

NON-PROFIT CHARITABLE ORGANIZATION BOOTHS:

All non-profit booths are required to submit a 501-c3 form with application, along with a mission statement. All non-profit booths will be required to pay the application fee of $75,  Non-profit booths must adhere to the Street Fair policy, including schedule, display requirements, no pets allowed, and no selling food of any kind.

 

FOOD SAMPLING

Any vendor selling food items who intend to provide samples must have a temporary health permit and be inspected by the New Hanover County Health Department.  Please review their website for an application and display your health permit at the festival.  The New Hanover County Health Department will inspect booths Friday at 6pm and has the authority to shut down any booth that provides food samples without a permit.

New Hanover County Health Department permit application costs and rules website:

http://health.nhcgov.com/permits-and-rules

Beer and Wine vendors are expected to have and must show proof of their ABC permits.  Wine may only be sold by the bottle, not the glass and tasting is permitted to guests 21 and over.

 

ELECTRICITY (Arts and Crafts and Commercial Vendors):

The Festival has a limited amount of electrical capacity.  Power is NOT included with booth space.  However, with prior approval, quiet generators may be permitted.  Electrical power is available only in certain locations within the venue, and is not guaranteed to be available to participants unless requested in advance, pay the mandatory electrical fee of $50.00 with their application, and bring a 100’ electrical cord and equipment.  Any vendor using or requesting electricity the day of the Festival without prior approval will be charged a $75 fee.  All cords and equipment must have grounds and must meet approval on-site.  Because power must be shared with other participants and temporary power loss at such events is not uncommon, participants should be prepared for occasional power issues including surges, outages, etc. and protect any sensitive equipment with surge protectors, etc.  No electrical cords or lights will be provided by the North Carolina Azalea Festival at Wilmington, Inc.  All (non)-food vendors using electrical devices and/or appliances must have a minimum of one 5lb (2A:5BC) portable fire extinguisher, with an inspection tag date of less than one year.  Commercial cooking operations shall comply with all local Fire Department regulations.

Electrical Fees (All fees MUST be paid prior to date of Festival)

120 volt $50
Day of festival without prior approval $75
Each additional 120 volt circuit $35

 

FOOD VENDORS:

Power and water hook-ups will be provided to Food vendors ONLY. All cords and equipment must have grounds and must meet approval of on-site electrician (capable of carrying the amperage needed for the specific appliance, no exposed wiring or tape, no overloading with multi-plug adapters, etc).  Because power must be shared with other participants and temporary power loss at such events is not uncommon, participants should be prepared for occasional power issues including surges, outages, etc. and protect any sensitive equipment with surge protectors, etc.  No electrical cords or lights will be provided by the North Carolina Azalea Festival at Wilmington, Inc. Commercial cooking operations shall comply with all local Fire Department regulations.

 

QUESTIONS:

Additional information is provided in the Vendor Policy section of the Application Process.  If you have any further questions, please contact the North Carolina Azalea Festival at Wilmington, Inc. directly at 910.794.2893 or the Street Fair Committee Chairs:   streetfair@ncazaleafestival.org